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Employment posters assist employers in complying with Federal and State regulations. Select your state to view the required state and federal posters. Determining which posters apply to your specific business will depend on several factors: the number of employees, the location and nature of the business, type of workers, etc. It is important that employers display all posters applicable to their particular business because failure to do so may result in penalties or fines.

Select posters are available for printing in the Free Posters and Notices section. All posters will be fully accessible to print upon your paid subscription. In addition to the free printable posters that are included in your subscription, we also offer laminated all-in-one combination posters at special discounted rates for members.

Are your labor law posters up to date? Click here for the latest poster changes in your state.


 

Free Posters and Notices | Laminated & All-In-One Posters

TEXAS AND FEDERAL EMPLOYMENT POSTERS
Posters required by all employers

  • Texas Pay Day Law and the Texas Unemployment Compensation Act Poster

This notice should be posted by employers who are covered by both the Texas Pay Day Law and the Texas Unemployment Compensation Act. (Most employers)

PDF Texas Payday and UC poster: English (revised 9/2016)
PDF Texas Payday and UC poster: Spanish (revised 9/2016)

  • Texas Pay Day Law Poster

This notice should be posted by employers who are covered by the Texas Pay Day Law but who are not covered by the Texas Unemployment Compensation Act.

PDF Texas Pay Day Poster: English (revised 11/2017)
PDF Texas Pay Day Poster: Spanish (revised 11/2017)

  • Workers' Compensation Posters

The Texas Workers' Compensation Act requires employers to post two notices in the
workplace, depending upon their coverage status: (1) Notice of Coverage ("Notice 6)
-or- Notice of Non-Coverage ("Notice 5"), and (2) Notice of the Ombudsman Program
(this notice applies only to employers who participate in the Workers' Compensation
program).

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Determining which notice to post:

Notice 6: Notice of Coverage (post this notice only if your company provides workers' compensation coverage);
Notice 5: Notice of Non-Coverage (post this notice if your company does not provide workers' compensation coverage);
Ombudsman Program Notice: post this notice if your company participates in the workers' compensation program.

In addition to the workers' compensation posters, employers must also give employees written notices (see Mandatory Notices section).


PDF Notice of Coverage (Notice 6): English (revised 1/2013)
PDF Notice of Coverage (Notice 6): Spanish (revised 1/2013)
PDF Notice of Non-Coverage (Notice 5): English (revised 1/2013)
PDF Notice of Non-Coverage (Notice 5): Spanish (revised 1/2013)
PDF Notice of Ombudsman Program: English (revised 4/2018)
PDF Notice of Ombudsman Program: Spanish (revised 4/2018)

  • Texas Child Labor Law Poster

The child labor law governs the employment of children under Texas law. 

PDF Child Labor Law Poster: English (revised 10/2016)
PDF Child Labor Law Poster: Spanish (revised 10/2016)

  • Employee Rights Under the Fair Labor Standards Act (FLSA)

Federal Minimum Wage, overtime, and child labor standards poster. Every employer covered by the minimum wage provisions of the Fair Labor Standards Act (FLSA) must display the poster in a conspicuous area of the workplace where employees can easily read it.

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The federal FLSA poster, “Employee Rights Under The Fair Labor Standards Act” explains that employees (nonexempt) must be paid at least the federal minimum wage rate, and overtime pay of at least 1 ½ times their regular rate of pay for all hours worked over 40 in a workweek. Covered employers must post the notice in a conspicuous place in all of their establishments where it can be easily seen by employees.


PDF Color (English) (revised 7/2016)
PDF Color (Spanish) (revised 7/2016)
PDF Black and White (English) (revised 7/2016)
PDF Black and White (Spanish) (revised 7/2016)

  • Equal Employment Opportunity is the Law

Consolidated EEO poster—Every employer covered by the non-discrimination and EEO laws is required to post on its premises the EEO poster, "Equal Employment Opportunity is the Law."

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Consolidated EEO poster—The notice must be posted prominently, where it can be readily seen by employees and applicants for employment. The notice provides information concerning the laws and procedures for filing complaints of violations of the laws with the Office of Federal Contract Compliance Programs (OFCCP).  The poster prints out on two 11" X 8.5" pages. Employers should combine the two pages, top and bottom, to form one poster for display in the workplace. 


PDF EEO POSTER: English (revised 11/09)
PDF EEO POSTER: Spanish (revised 11/09)

  • Federal OSHA Poster: Job Safety and Health—It's the Law!

Employers covered by the federal Occupational Safety and Health Act must post the "Job Safety and Health—It's the Law!" poster (OSHA 3165).

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The federal OSHA poster is available in two sizes: 12.75 x 17.75 inches (large format) and 8.5 x 14 inches (legal-size paper).  If your office printer will not print the larger-sized poster, we recommend printing the smaller version which will print on legal size paper and meets the OSHA size requirements. OSHA has stated that previous versions of the poster are still useable.

Size & Font Requirements: Federal law requires that reproductions or facsimiles of OSHA 3165 must be—at least—8.5 x 14 inches with 10-point type.  When downloading/printing the poster, it will automatically resize and print to 8.5 x 11.  To prevent this from occurring, when printing the poster you must manually adjust your printer properties settings to 8.5 x 14 and use legal size paper.  If you print OSHA 3165 on 8.5 x 11 paper, you will not be in compliance with OSHA regulations.

Note: if you have trouble viewing or downloading this poster: make sure you have the latest version of Adobe Acrobat Reader.


PDF Federal OSHA Poster 3165: English 12.75 x 17.75 (revised 4/2015)
PDF Federal OSHA Poster 3165: Spanish 12.75 x 17.75 (revised 4/2015)
PDF Federal OSHA Poster 3165: English 8.5 x 14 (revised 4/2015)
PDF Federal OSHA Poster 3165: Spanish 8.5 x 14 (revised 4/2015)

  • Your Rights Under USERRA

All employers must post a notice in the workplace informing employees of their rights under the Uniformed Services Employment and Reemployment Rights Act (USERRA).

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Employers may provide the notice by posting it in an area of the workplace where employer notices are customarily placed, by mailing it, or by distributing it via electronic mail. There is no size requirement for the poster.


PDF USERRA Poster: English (revised 04/2017)
PDF USERRA Poster: Spanish (revised 10/08)

  • Notice of Protection (EPPA)

Employee Polygraph Protection Act (EPPA)—Every employer subject to the Act shall post, and keep posted, on its premises a notice explaining the EPPA.

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The dimensions of the EPPA poster, dated July 2016, is 11” x 17” which is the mandatory size for this posting. 


PDF EPPA Poster: English (revised 7/2016 version)
PDF EPPA Poster: Spanish (revised 7/2016)

Posters required by employers with 15 or more employees

  • Texas Fair Employment Poster

This optional poster provides information on Equal Employment Opportunity laws in Texas.

PDF Fair Employment Poster: English & Spanish (revised 3/2016)

Posters required by employers with 50 or more employees

  • Family and Medical Leave Act (FMLA)

All covered employers are required to display a poster summarizing the Family and Medical Leave Act (FMLA). The poster must be displayed at all locations even if there are no eligible employees. Where an employer's workforce is comprised of a significant portion of workers who are not literate in English, the employer is responsible for posting the notice in a language in which the workers are literate.

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Print Options: The FMLA poster is available for printing in two sizes: 11 x 17 or 8.5 x 14. If your printer is not capable of printing the FMLA poster in the larger format (11 x 17), use the smaller poster option (8.5 x 14 size) that will print on legal-size paper. You must manually adjust your printer settings to print on 8.5 x 14 paper.   

Written Notice: in addition to the above poster, employers must provide a written copy of this general notice to employees by either including it in an employee handbook or distributing a copy of the notice to each new employee upon hiring.


PDF FMLA POSTER (11"x14"): English (revised 2/2013) (legal size paper)
PDF FMLA POSTER (11"x14"): Spanish (revised 2/2013) (legal size paper)
PDF FMLA POSTER (11"x17" large format): English (revised 4/2016)
PDF FMLA POSTER (11"x17" large format): Spanish (revised 4/2016)

Posters required by employers with government contracts

  • E-Verify and Right to Work Posters

Federal contractors that are awarded a new contract after September 8, 2009, for $100,000 or more (or subcontracts exceeding $3,000) with a performance period of 120 days or more are required to use the online E-Verify system to verify the employment eligibility of their workers. Contractors are required under the rules of the program to post the E-Verify Poster and the Right to Work Poster.

PDF E-Verify: English (revised 11/2013)
PDF E-Verify: Spanish (revised 11/2013)
PDF Right to Work: English (revised 11/2013)
PDF Right to Work: Spanish (revised 11/2013)

  • Minimum Wage Poster for Federal Contractors

Executive Order 13658 establishes a new minimum wage for federal contractors. The Executive Order (EO) requires that parties who contract with the Federal Government pay workers a specified minimum wage for performing work on or in connection with covered Federal contracts issued on or after January 1, 2015.

PDF Federal Minimum Wage for Contractors (2018)

  • Paid Sick Leave Poster for Federal Contractors

Executive Order 13706 establishes paid sick leave for federal contractors. The Executive Order (EO) requires that parties who contract with the federal government provide their employees with up to seven days of paid sick leave annually, including paid leave allowing for family care, beginning with contracts awarded on or after January 1, 2017.

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What contracts are covered by EO 13706?

The requirements of the EO apply only to certain categories of contracts with the Federal Government, and only to contracts that are “new” on or after January 1, 2017. The categories of covered contracts are identical to those covered by the Final Rule implementing EO 13658, Establishing a Minimum Wage for Contractors (Minimum Wage EO), except that the Final Rule implementing EO 13706 applies to certain contracts with the U.S. Postal Service.

Under the EO and Final Rule, the paid sick leave requirements apply to a new contract that is: (1) a procurement contract for construction covered by the Davis-Bacon Act (DBA); (2) a contract for services covered by the Service Contract Act (SCA); (3) a contract for concessions, including any concessions contract excluded from coverage under the SCA by Department of Labor regulations at 29 CFR 4.133(b); or (4) a contract in connection with Federal property or lands and related to offering services for Federal employees, their dependents, or the general public. The regulations do not apply to contracts for the manufacturing or furnishing of materials, supplies, articles, or equipment to the Federal Government that are subject to the Walsh-Healey Public Contracts Act.

The Final Rule only applies to contracts, or portions of contracts, with the Federal Government performed within the United States (defined as the 50 States and the District of Columbia).

source: DOL


PDF Federal Contractors Paid Sick Leave Poster

  • Notice to Employees - Davis—Bacon Act

Davis–Bacon Act; for those employers with public construction contracts in excess of $2,000.

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The older version of the poster is formatted to print on two 8.5" x 11" pages, and must be taped together to form one 11" x 17" poster. The April 2009 version a large format poster and is formatted to print at 11"x17" (as one large poster, 1 page). If your printer will not print the large format poster, use the older version and tape the two pages together.


PDF Davis-Bacon Poster: English (2 pages)
PDF Davis-Bacon Poster: Spanish (2 pages)
PDF Davis-Bacon Poster: English (revised 4/2009)
PDF Davis-Bacon Poster: Spanish (revised 4/2009)

  • Notice to Employees Working on Government Contracts

Employers who perform work covered by the Walsh–Healy Public Contract Act (PCA) [for those engaged in government contracts in excess of $10,000] or the McNamara–O'Hara Service Contract Act (SCA) [for employers engaged in contracts with the U.S. or the District of Columbia in excess of $2,500 and subject to the Act] are required to post notice of compensation required (including, for service contracts, any applicable wage determination) in a prominent and accessible location at the worksite where it may be seen by all employees performing on the contract.

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The poster is two pages that must be taped or pasted together to form an 11 x 17 inch poster.


PDF Notice to Employees: English (Revised 4/2009)
PDF Notice to Employees: Spanish (Revised 4/2009)

  • Employee Rights Under the National Labor Relations Act

Pursuant to Executive Order 13496, beginning on June 21, 2010, Federal contractors and subcontractors must notify employees about their rights under the National Labor Relations Act (NLRA). Posting requirement applies to federal contractors with contracts of $100,000 and subcontracts of $10,000 or more.

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Size requirement: The size of the poster must be 11x17 inches or larger.
Since most printers cannot print 11x17 inch documents, this poster is in the 8.5x11 inch, two-page format. When printing, please ensure that the Page Scaling box reads: Scale to Printer Margins and you have checked the Auto-Rotate and Center box. The poster will print two 8.5x11 inch landscape pages that must be taped or pasted together to form the 11x17 inch poster.


PDF Employee Rights Under the NLRA: English
PDF Employee Rights Under the NLRA: Spanish

Posters required by employers who use migrant and seasonal agricultural workers

  • Migrant and Seasonal Agricultural Worker Protection Act (MSPA)

Each farm labor contractor, agricultural employer and agricultural association that employs any migrant agricultural worker must post in the workplace a poster that explains the rights and protections for workers required under the Migrant and Seasonal Agricultural Worker Protection Act (MSPA).

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NOTE:  This poster will print on two 8-1/2 x 11 pages, in English and Spanish.  The two printed pages must be taped or pasted together to form an 11 x 17-inch poster.


PDF MSPA Poster: English & Spanish

Posters required by employers of disabled workers paid at special minimum wages

  • Notice to Workers with Disabilities Paid at Special Minimum Wages

Employers that employ workers with disabilities under special minimum wage certificates authorized by the Fair Labor Standards Act (FLSA), the McNamara–O'Hara Service Contract Act (SCA), and/or the Walsh–Healey Public Contracts Act (PCA) are required to display a poster prescribed by the U.S. Department of Labor–Wage and Hour Division explaining the conditions under which special minimum wages may be paid.

PDF English (Revised 7/09)
PDF Spanish (Revised 3/08)

Posters required by Public Sector Employers Only

  • Hazard Communication Poster

The Texas Hazard Communication Act (HCA) requires public employers to provide employees with specific information on the hazards of chemicals to which employees may be exposed in the workplace. All public employers must post the HCA's "Notice to Employees."

PDF Hazard Communication Poster: English (revised 3/2014)
PDF Hazard Communication Poster: Spanish (revised 3/2014)

  • Whistleblower Poster

Texas Whistleblower Act prohibits retaliation against public employees who report official wrongdoing. A state or local governmental entity must inform its employees of their rights by posting the notice "You Have the Right to Remain Silent" in a prominent location in the workplace.

PDF Whistleblower Poster: English (revised 7/2012)

Miscellaneous posters

  • Open Carry of Handgun Prohibited Posters

Effective January 1, 2016, Texas law allows licensed individuals to openly carry handguns in belt or shoulder holsters. Employers who wish to prohibit employees and other licensed handgun owners from "openly carrying" a handgun in the workplace must post a notice prohibiting open carry. To be effective, the "open carry" restriction notice must meet certain requirements as specified by Texas Penal Code §30.07, and be posted in English and Spanish. Our Open Carry poster meets these legal requirements. Note: this poster is mandatory IF the employer wants to prohibit the open carry of firearms in the workplace.

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Due to legislative requirements, this poster must be printed using a color printer. The PDF document will print on two standard size (8.5 x 11 inches) pages, which should be taped or stapled together and posted at each entrance of the building, in both English and Spanish. Note: this notice is also available in a laminated version, located in the Health and Safety posters section.

The written notice must contain specific language as stated in the Code and also must:

  • be posted in English and Spanish;
  • have contrasting colors with block letters at least one inch in height, and
  • be conspicuously displayed and clearly visible at each entrance to the property.

PDF Open Carry of Handgun Prohibited Poster - English (prints on two pages)
PDF Open Carry of Handgun Prohibited Poster - Spanish (prints on two pages)

  • Concealed Handguns Prohibited Posters

Texas law allows concealed handguns to be legally carried by individuals with a concealed handgun license. Private employers may prohibit the carrying of concealed handguns on their property but only if they provide proper legal notice (does not apply to parked cars on the employer’s premises). To be effective, the "concealed carry" restriction notice must contain mandatory language and meet size and color requirements as specified by Texas Penal Code §30.06. Our Concealed Carry poster meets these legal requirements. Note: this poster is mandatory IF the employer wants to prohibit concealed handguns in the workplace.

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Due to legislative requirements, this poster must be printed using a color printer. The PDF document will print on two standard size (8.5 x 11 inches) pages, which should be taped or stapled together and posted in a conspicuous area at each entrance of the building, in both English and Spanish. Note: this notice is also available in a laminated version, located in the Health and Safety posters section.

The written notice must contain specific language as stated in the Code and also must:

  • be posted in English and Spanish;
  • have contrasting colors with block letters at least one inch in height, and
  • be conspicuously displayed and clearly visible at each entrance to the property.

PDF Concealed Handgun Poster - English (prints on two pages)
PDF Concealed Handgun Poster - Spanish (prints on two pages)

  • Smoking and No-Smoking Area Signs

No Smoking and Smoking Permitted Area Signs.

PDF No Smoking
PDF Smoking Permitted

  • Hand Washing Posters

Hand washing posters for food service and restaurant employees.

PDF Wash Hands Before Returning to Work - multiple languages
PDF Wash Hands Before Returning to Work - English
PDF Wash Hands Before Returning to Work - Color - English and Spanish

ADDITIONAL POSTERS THAT MAY APPLY TO YOUR BUSINESS
View Additional Posters

■   Bar and Restaurant Owners

Warning Sign About Identity Theft

All bar and restaurant owners must post a sign warning wait staff employees of criminal penalties for identity theft. The sign must be in letters at least 1/2 inch high, and must be posted in English and in any other language that is spoken by a substantial portion of the employees. Due to the mandatory size of the posting, the notice is formatted to print on legal size paper (8.5 x 14 inches).

PDF Identity Theft Warning Sign: English

■   Food Service Facilities

Safe Food Temperature Poster

Posting for food establishments; minimum safe food temperatures required by the Texas Food Establishment Rules.

PDF Safe Food Temperature Poster: English & Spanish

Choking Poster

This poster explains emergency care for choking victims and was previously a mandatory posting for all food service facilities. In 2011, the Texas legislature repealed this posting requirement. Displaying this poster is now optional. The sign is formatted to print 11" X 17" size.

PDF Choking Poster: English & Spanish

Hand Washing Posters

■   Employers that employ foreign agricultural workers

H-2A Poster

Businesses that employ H-2A workers are required to display the H-2A poster, "Employee Rights Under The H-2a Program."  The H-2A nonimmigrant worker visa program enables agricultural employers to employ foreign workers on a temporary basis to perform agricultural labor or services.

PDF PDF H-2A Poster: English (revised 4/2012)
PDF PDF H-2A Poster: Spanish (revised 4/2012)

MANDATORY WRITTEN NOTICES TO BE DISTRIBUTED TO EMPLOYEES
View Mandatory Notices

■   All Employers

> Workers Compensation Written Notices

Texas workers' compensation laws require employers to provide various written notices to employees. The type of notification will depending upon: the type of coverage (or non coverage) the employer has; whether there is a change in coverage status; when coverage is terminated; or if the employee is injured.

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Written notice (s) must be given to employees as follows:

Employers Covered By Workers Compensation: Notice 6. 
In addition to posting Notice 6 in the workplace, a written copy of Notice 6 must be given to all newly hired employees, which includes a statement of their right to reject workers’ compensation coverage and retain their common law right of action.

Employers Not Covered By Workers Compensation: Notice 5.
In addition to posting Notice 5 in the workplace, a written copy of Notice 5 must be given to all newly hired employees.

All Employers: Change in Coverage Status*.
A written notice of coverage or non coverage must be given to employees whenever there is a change in coverage status. For example: If the employer obtains workers compensation coverage, employees must be given written notice of the coverage (Notice 6), which must include a statement of their right to reject workers’ compensation coverage and retain their common law right of action. If at any time the employer cancels or has coverage terminated, written notice of non-coverage must be provided to all employees (Notice 5).


PDF ► Notice of Coverage (Notice 6) & New Employee Notice: English
PDF ► Notice of Coverage (Notice 6) & New Employee Notice: Spanish
PDF ► Notice of Non-Coverage (Notice 5): English
PDF ► Notice of Non-Coverage (Notice 5): Spanish

> Children's Health Insurance Program Notice

Employers that live in states that offer premium assistance under state Medicaid or the Children’s Health Insurance Program (CHIP) must provide a model notice to inform employees of potential opportunities available for premium assistance.  The notice is required under the Children’s Health Insurance Program Reauthorization Act of 2009 (CHIPRA), and must be provided annually to employees on the first day of each plan year.

PDF ► CHIPRA Notice: English (expires 12/31/2019)
PDF ► CHIPRA Notice: Spanish (expires 12/31/2019)

> Affordable Care Act (Health Care) Model Notices

> Earned Income Tax Credit Notice (EITC)

All Texas employers must provide a written notice to employees informing them of their possible right to take an Earned Income Tax Credit (EITC) on their federal tax returns, no later than March 1st of each year.

PDF IRS Notice 797 - EITC (Revised 12/2017)

■   Employers With 50 or More Employees

> Family and Medical Leave Act (FMLA) Notice

In addition to displaying the FMLA poster in the workplace, employers must provide a written copy of this general notice to employees by either including it in an employee handbook or distributing a copy of the notice to each new employee upon hiring. NOTE: the 2013 version of the FMLA poster is printer friendly and still valid for use.

PDF ► FMLA Notice: English (revised 2/2013)
PDF ► FMLA Notice: Spanish (revised 2/2013)



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